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Faculty Services: Firm Orders

This guide is a resource listing the various library services available to faculty.

What are Firm Orders?

At the beginning of every fiscal year, each academic department is allotted a certain amount of money to spend on library materials.  Departmental liaisons generate orders for library materials using the Book Request form, which are then completed by Collection Development staff.  Our goal is to have all of the money in the firm order budget completely expended by the end of the fiscal year.  Refer to the links on the right for more information about funds and orders.

Essential Firm Order Information

2018-2019 departmental firm order budgets will be posted below by the end of September.  If you have immediate questions about the firm order budget or your department's allocation, please contact Angela Flenner, Acquisitions & Resource Management Coordinator

Fiscal Year 2018-2019 Order Timeline

Library allocates budget into serials, monographs, & approval plans (preliminary): April 2018
Preliminary budget approved by Faculty Library Committee: April 2018
Budget approved by Dean of Libraries: July 2018
Departments begin to submit orders: August 2018
Departmental faculty liaisons encumber 40% of firm order budget: October 2018
Deadline for requesting journals and databases: December 2018 
Departmental faculty liaisons encumber 80% of firm order budget: December 2018 
Departmental faculty liaisons submit 100% of firm orders: January 2019
Librarians encumber any remaining funds April 2019