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Zoom: Secure your Zoom Meeting


Best Practices

  • When you share a meeting link on social media, remember that that meeting is now very public.  If you want to advertise on social media, consider implementing a meeting password.  You can then share the meeting link on social media, but restrict access to those that you directly message the password to.  DO NOT SHARE THE PASSWORD over social media, as that defeats its purpose.
  • Use the Waiting Room feature in conjunction with the 'Choose which participants to place in the waiting room: Guest participants only'.  This will allow any CofC users with the proper link to immediately enter the meeting, while placing any non-cofc users in a waiting room.  From there, the host can individually or bulk admit any non-cofc members after confirming their identity.
  • Lock down features that may be disruptive to your meeting.
    • Manage screen sharing:  You can adjust who has rights to screen share by clicking on Security and choosing 'Allow participants to: Share Screen', or from 'Advanced Sharing Options...' found by clicking the arrow next to Share Screen.
    • Lock the meeting: When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one). In the meeting, click Security at the bottom of your Zoom window and choose 'Lock Meeting'.
    • Turn off file transfer: In-meeting file transfer allows people to share files through the in-meeting chat. Toggle this off to keep the chat from getting bombarded with unsolicited pics, GIFs, memes, and other content.
    • Turn off annotation: You and your attendees can doodle and mark up content together using annotations during screen share. You can disable the annotation feature in your Zoom settings to prevent people from writing all over the screens.
  • Familiarize yourself with your options to control participant input.
    • Remove unwanted or disruptive participants: From the Participants menu, you can mouse over a participant’s name, and several options will appear, including 'Remove'. Click that to kick someone out of the meeting.
    • On hold: You can place an individual on hold temporarily, and the attendees’ video and audio connections will be disabled momentarily. Click on someone’s video thumbnail and select 'Start Attendee On Hold' to activate this feature. Click 'Take Off Hold' in the Participants list when you’re ready to have them back.
    • Disable video: Hosts can override a participant's settings and force their camera off.  The host can re-enable a participants ability to display video, but cannot force a camera to be on.
    • Mute participants: Hosts can override the microphone and force mute an individual participant or all participants at once.  This can help block unwanted, distracting, or inappropriate noise from other participants. You can also enable Mute Upon Entry in your settings to keep the clamor at bay in large meetings.  A host can re-enable microphone control to participants, but cannot force the microphone on without consent of the participant.
  • Avoid using your Personal Meeting ID (PMI) for public meetings.  Your PMI is a permanent meeting ID assigned to you, and once you share it, any user with the ID number can attempt to join a meeting created with that ID. 
  • Zoom is intended for meetings.  These meetings can be large (up to 300 members), and may even be open to the public, but the idea behind a meeting is that you have some control over who can and cannot attend.  If what you are looking for is an open event to the public, consider using Teams Live Event.

External Links

Below are some links to external sites with information and ideas concerning Zoom security.