Note on the 2020-2021 academic year: The COVID-19 pandemic has impacted both the firm order and material request processes. Please see the Frequently Asked Questions below for further clarification. We apologize for any inconvenience this may cause and appreciate your understanding during this time. If you have any additional questions, please reach out to Kayla Kipps, the Collection Development Librarian.
At the beginning of every fiscal year, each academic department is allotted a certain amount of money to spend on library materials. Departmental liaisons generate orders for library materials using the Book Request form, which are then completed by Collection Development staff. Our goal is to have all of the money in the firm order budget completely expended by the end of the fiscal year.
Library allocates budget into serials, monographs, & approval plans (preliminary): April 2020
Preliminary budget approved by Faculty Library Committee: April 2020
Budget approved by Dean of Libraries: November 2020
Departments begin to submit orders: November 2020
Deadline for requesting journals and databases: December 2020
Departmental faculty liaisons encumber 40% of firm order budget: January 2021
Departmental faculty liaisons encumber 80% of firm order budget: March 2021
Departmental faculty liaisons submit 100% of firm orders: April 2 2021
Librarians encumber any remaining funds: April 2021
Frequently Asked Questions for 2020-2021
The following Firm Order Funds by School 2020 - 2021 Tableau dashboard allows users to explore the firm order fund balance data visually and interactively. Using the arrows above the chart, users have access to two separate dashboards.
The first dashboard allows users to explore expended, encumbered, and available funds by each College of Charleston school. Users may mouse-over each column to find an individual breakdown of monetary amounts associated with each fund within an informative tooltip.
The second dashboard allows users to explore the same data, but with an additional filter that allows users to explore individual area funds in each school. This filter can allow users to compare and contrast data from funds within the same school.