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At this time, Addlestone Library is accessible only to College of Charleston students, alumni, faculty and staff, Friends of the Library, or those with appointments for services offered in the library. Face coverings and NEW Cougar Cards, Alumni Cards, FOL cards, or appointment emails are required for entry.

Faculty Services: Firm Orders

Information about library services available to faculty.

Please note: The COVID-19 pandemic has impacted both the firm order and material request processes. Please see the Frequently Asked Questions below for further clarification. We apologize for any inconvenience this may cause and appreciate your understanding during this time. If you have any additional questions, please reach out to Kayla Kipps, the Collection Development Librarian.

What are Firm Orders?

At the beginning of every fiscal year, each academic department is allotted a certain amount of money to spend on library materials. Departmental liaisons generate orders for library materials using the New Library Resource Order Request form, which are then completed by Collection Development staff. Our goal is to have all of the money in the firm order budget completely expended by the end of the fiscal year. 

Fiscal Year 2021-2022 Order Timeline

Library allocates budget into serials, monographs, & approval plans (preliminary): April 2021
Preliminary budget approved by Faculty Library Committee: April 2021
Budget approved by Dean of Libraries: May 2021
Departments begin to submit orders: September 2021
Deadline for requesting journals and databases: December 2021
Departmental faculty liaisons encumber 40% of firm order budget: December 2021
Departmental faculty liaisons encumber 80% of firm order budget: February 2022
Departmental faculty liaisons submit 100% of firm orders: March 1 2022
Librarians finish encumbering any remaining funds: April 2022

Useful Links

Departmental Liaison Informational Meeting

The recording of the 2021-2022 Fall Departmental Liaison informational meeting can be viewed at this link.

Firm Order Process: Frequently Asked Questions

  • How much money is in my firm order budget this academic year?
    • Firm order fund balances can be found here.
  • What kind of materials can I request the library to purchase?
    • The firm order budget is specifically allocated for one-time material purchases inclusive of books, e-books, DVDs, or streaming media. You may request any material that you find suitable for the library and we encourage requesting books or DVDs you would like to use in your courses. Please be aware that we adopted an e-preferred acquisitions policy in 2020 and have updated our New Library Resource Order Request Form to reflect this change. This means that we will always attempt to purchase a requested title as an e-book first (if it is available electronically), with enough access to support your specific research or curricular needs.
      Please also be aware that we purchase e-book titles from academically licensed platforms and not all books will be available electronically. Because the titles must be licensed for use by the larger academic community, we are unable to purchase Kindle e-Books or anything that needs a platform to host it such as individual PDF or ePUB files not already part of one of our existing platforms.
      If you are interested in requesting a subscription resource such as a journal or database, please use the New Databases & Journals Request form.
  • Can I request print materials?
    • All book requests will be received in an e-preferred manner unless the title in question is unavailable electronically or by specific faculty request. You can read more about our e-preferred acquisition policy here. Physical course reserves will be available in Fall 2021. For more information on physical course reserves, please see the Reading List and Course Reserves guide.
  • The library has a DVD I want to use for a course, can I make it available for use online/find streaming access?
    • The College Libraries currently have access to several streaming video databases (Kanopy, Films on Demand, and Academic Video Online). We would be happy to check on access to any particular film from these existing sources or check to see if we are able to locate streaming access from another source for an academic audience.
      Due to copyright and licensing restrictions, the library is unable to provide access to commercial streaming platforms such as Netflix, Hulu, HBO, Amazon Prime, etc. for educational or public performance purposes.
  • I found an e-book/streaming video in the library catalog that I would like to assign to my course. Can I use library materials as course materials?
  • How do I place a book on physical reserves?

2021-2022 Fund Balances

The following Firm Order Funds by School 2021 - 2022 Tableau dashboard allows users to explore the firm order fund balance data visually and interactively. Using the arrows above the chart, users have access to two separate dashboards.

The first dashboard allows users to explore expended, encumbered, and available funds by each College of Charleston school. Users may mouse-over each column to find an individual breakdown of monetary amounts associated with each fund within an informative tooltip.

The second dashboard allows users to explore the same data, but with an additional filter that allows users to explore individual area funds in each school. This filter can allow users to compare and contrast data from funds within the same school.