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Faculty Services: Course Reserves

This guide is a resource listing the various library services available to faculty.

Reserves Contacts

Circulation Department

Reserves Documents

Scanned Item Form (have items scanned and placed online for you!)

Request a Course Page Form (We create your course reserve module for you)

Copyright Compliance Form (required for account activation if you manage your own page)

Course Reserves Information

Faculty may place materials on reserve for 2 hours, 24 hours, 3 days or 1 week. Syllabi, lecture notes, tests, periodical articles, book chapters, and some other materials may be placed on electronic reserve. Books, audiovisual materials and other items may be placed on traditional reserve.  Faculty members are responsible for bibliographic information and copyright permissions. Materials submitted for class reserve take a minimum of 3 working days to process from the time received.

  • The library has established a copyright and fair use policy for electronic reserve materials. To view the policy, go to our Copyright Guide. All materials requested to be put on electronic reserve must comply with this policy.
  • You must write citation information on each photocopied item you submit for either traditional or electronic reserve.
    Books: author, title, publisher, date of publication, page numbers.
    Journal articles: journal title, volume, issue, date, page numbers.
  • Hard Copy Reserve Request Form

Placing Materials on Electronic Reserve

What may be submitted:

  • syllabi, lecture notes, tests or other material you have created.
  • student papers if you submit written permission from the student.
  • articles from periodicals.
  • chapters from books.

Friendly Reminders:

  • Circulation staff will retrieve library books for faculty
  • Course packets cannot be placed on reserve
  • Use OAKS if you prefer to reserve your materials online

Form in which material may be submitted:

  • MS Word documents on disk, electronic files (such as text files), or Adobe Acrobat pdf files, standard image files, and Powerpoint presentations, mpeg and almost any other format.
  • A clean, legible photocopy of the material.

How to submit requests:

  • Please complete the OAKS course reserve request form.  Then add the circulation dept as content assistants, see steps below.
  • Steps for adding the Circulation Department as a content assistant in your Oaks course
    If you have materials that you would like assistance with adding to OAKS, please use the following steps to enable the circulation department to assist you in OAKS.
    1. From your course page in OAKS click on “classlist”
    2. click on add participants
    3. click existing user
    4. under existing user search for circle or under first, last name and email
    5. check the box next to the circle account and set the role to content assistant
    6. click enroll participant and that would give us authorization to post your documents on your course page(s).
  • If you need assistance contact Circulation and they will give you the necessary instructions on how to proceed.
  • Complete all portions of the  Scanned item form.
  • Include complete citations for photocopied materials for copyright purposes.
  • Attach copies of any copyright permissions you have obtained.
  • Bring or email the Scanned item form, print materials and/or electronic files (e.g., disks) to the Circulation Desk, located on the main floor of the library or email the form and material to